Mayor and Council

700 Doug Davis Drive
Hapeville, GA 30354

January 10, 2017

6:00PM
1.
Call to Order
2.
Roll Call
Mayor Alan Hallman
Alderman at Large Ruth Barr
Councilman at Large Michael Randman
Councilman Ward I Joshua Powell
Councilman Ward II Diane Dimmick

3.
Presentations

4.
Public Comments on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
5.
Informal Discussion of Agenda Items
6.
Old Business
6.I.
Financial Cash Flow Update
Background:

Mayor Halman requested that this update be provided to the City Council due to various conversations occurring in the community stating that the City cash flow was compromised in some manner. Of course, that is not true and Finance staff will be making a presentation in this regard. Attached is some chart information outlining the cash flow for last year as an example of how the City income fluctuates at various times during the year.

For additional information, please contact the City Manager's Office.      
6.II.
Camera Project Update
Background:

The Five Year Technology Plan was adopted by the Council earlier this fiscal year. As previously discussed, the plan called for advancing the installation of a new expanded security camera system throughout the City. Our technology contract partner (Liberty Technology) would like to provide a brief update to the Council on the status of this key initiative. Currently, the vast majority of equipment is received and is currently being pre-configured. The high-speed internet connections for the system is ordered.  We are now waiting on Comcast to execute install/construction dates in order to finalize the installation plan.  We project that the system will be operational in the very near future. 

For additional information, please contact the City Manager's Office.


6.III.
LCI Update
Background:

The Hapeville Livable Centers Initiative (LCI) and Comprehensive Plan Update Project Goal Setting and Mobilization Phase is well underway.  A project website and public survey have been developed and the initial Community Meeting was held on December 12th. We had a great turnout and gained valuable feedback.   The second Community Meeting will be in the format of a Downtown Hapeville Planning Crawl beginning with Check-in at the Depot Museum on Thursday, January 19, 6-7:30 p.m.  The crawl will continue along S. Central Avenue, and  to three other participating local businesses: Buttersweet, Volare, and Beer Girl. Each business will host an input station asking questions of a different theme, such as, connectivity (transportation), land use, greenspace/parks, etc.  Community input is vital to helping us develop a master plan that meets the needs of Hapeville residents, business owners, and workers.

(Please see attached presentation for the Community Kick-off Meeting that includes future project phases, and links to the project website and survey.)
6.IV.
Discussion of Fees
Background:

The City staff has been evaluating the various development activities beginning to emerge in the City. There is a real possibility that we are on the verge of a very substantial building boom in the near future. It has been some time since staff has evaluated our fee system in comparison to other communities in the Metro area. Some examples include, building permit fees, building electrical inspections, building trades, business license processing etc.... 

Given these various factors, staff believes it may be time to evaluate various fees and recommend some adjustments so that growth impacts pay for the services/benefits received. Although we know full cost recovery is not an option, we also want to make sure that Council provides guidance and any thoughts you may have related to this topic. Staff seeks general direction in developing various fee proposals to be brought back to Council within the next 30-45 days.

For additional information contact the City Manager's Office. 

    
7.
City Manager Report
8.
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

9.
Adjourn

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.