Mayor and Council

700 Doug Davis Drive
Hapeville, GA 30354

February 21, 2017

6:00 PM

Call to Order
Roll Call
Mayor Alan Hallman
Alderman at Large Ruth Barr
Councilman at Large Michael Randman
Councilman Ward I Joshua Powell
Councilman Ward II Diane Dimmick

Public Hearing
Consideration and action on Ordinance 2017-01 Street Map

Council Member Randman desired to re-name and re-brand Dearborn Plaza to something more aligned with the history and background of the founding of the City. Samuel Hape Plaza was selected for that purpose. The Planning Commission has reviewed this change and recommends to the City Council that the Official Street map of the City be changed as well. Only one (1) business address would be affected as far as staff is aware. That company- (Network Global Logistics- 3469 Dearborn) has been notified via letter and a personal visit from staff. This is a Public Hearing that has been advertised and is ready for Council action. Staff recommends approval. 

For additional information, please contact the City Manager's Office. 
Public Comments on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
Old Business
Board Appointments

Council needs to fill 5 vacancies on various Boards and/or affirm those serving. Those Board positions and the number of vacancies per Board are listed below. There are multiple applications for many of the Board assignments. 

Board of Appeals -  5 positions (4 currently serving 1 vacancy)
Hapeville Development Authority - 4 positions (2 currently serving & 2 vacant)
Development Authority of the City of Hapeville - 2 positions (2 vacant)
Planning Commission - 4 positions (4 currently serving) 
Ethics Committee - 1 position (currently serving) 

Please see the attached chart. For additional information, please contact the City Clerk or the Manager's Office. 

New Business
Consideration and action to waive 1st reading of Ordinance 2017-06 Budget Amendment
This Budget amendment will be the final adjustment to the FY 2015-2016 budget for auditing purposes.  
Consideration and action on Ordinance 2017-06 Budget Amendment
Discussion Aerotropolis Atlanta CID Master Plan
The Aerotropolis Atlanta CID master plan defines the opportunities and challenges that will shape the Aerotropolis Atlanta CIDs investment through 2021.  The master plan outlines projects to enhance and improve the districts over the next 5 to 10 years in four main categories:  Public Safety, Wayfinding, Beautification, and Infrastructure.  

For more information, please call the City Manager.  
Water Meter Irrigation Billing Rate
Consideration to approve Resolution 2017-02 adding a new irrigation meter billing rate to the Hapeville Water & Sewer Rate Chart

Background and Summary:

The North Georgia Metropolitan Water Planning District requires all local governments in the District to adopt several water conservation measures.  Addition of a new irrigation meter billing rate equal to at least two time the first tier water billing rate is one of the measures being requested.  Georgia EPD enforces compliance with the District requirements and can withhold future permits and take related actions toward the City if we are not in compliance.  This new rate applies to only those who have an irrigation meter, which in our case mostly applies to commercial accounts.  There are approximately 12 customers affected by this change. he first tier rate is $ 8.78 and the new irrigation meter billing rate will be $ 17.56.    

Staff recommends approval. 
Car Wash Ordinance
1st Reading Ordinance 2017-05 requiring new commercial conveyor car washes permitted and constructed after January 1, 2011 to install recycled water systems.

Background and Summary:

The North Georgia Metropolitan Water Planning District requires all local government in the District to adopt several conservation measures.  This measure will satisfy strict requirements being requested of the City. The EPD can withhold future permits and take related actions toward the City if we are not in compliance.

Staff recommends approval. 
Consideration and action on Resolution 2017-01 Fulton Co. Transportation Support

Fulton County Cities have expressed an interest in exploring additional investment in MARTA in Fulton County outside the City of Atlanta.  The Cities also want to authorize an updated regional transit study in conjunction with ARC, GRTA, MARTA and GDOT.  Mayor Hallman can speak directly to the discussions held between the Mayor's and other elected leaders of Fulton County.

For additional information, please contact the City Manager's Office. 
Consideration and action to allow for the use of Jess Lucas Park by Coffee and Chrome.

The dates for Coffee and Chrome are listed below. The Committee respectfully requests use of Jess Lucus Park for the following dates from 7:00am- 1:00pm:   

March 11
April 8
May 13
June 10
July 8
August 12
September 9
October 14
November 11

Consideration and action to allow Hapeville Cares Inc use of the Scout Hut.
Hapeville Cares Inc. request consideration to use the Scout Hut for an Annual Spaghetti Dinner Fundraiser Event on Thursday, March 2nd, with a possible back up date March 9th.  We will need to have use of the Scout Hut from 2:00 p.m. til 10:00 p.m.  Request approval for signs to be posted throughout the City to promote the event to neighbors and out of town visitors.

Purchase of 310 L Backhoe for Water & Sewer Department
Consideration to utilize State Contract Pricing in the purchase of a John Deere 310 L Backhoe Loader in the amount of $ 94,345.  

Summary and Background

Our current John Deere backhoe is a 1998 model and has been in the shop for repairs on a routine basis.  Please see attached photo. The backhoe is the most critical piece of equipment in the Water & Sewer Department and is used almost daily.  This purchase is a budgeted item in the 2016/17 budget and will be expensed from the Water & Sewer Department. Staff has researched this matter carefully and believes this is the most cost effective manner to purchase this equipment that meets the needs and specifications of the City. Dollars are now available for this purchase in the Water/Sewer fund. Staff recommends approval of the State bid price.

Should you ave any questions, please feel free to contact the City Manager's Office.    
City Manager Report
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

Mayor and Council Comments
Executive Session (if needed)
When Executive is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.