Hapeville Association of Tourism and Trade
700 Doug Davis Drive
Hapeville, GA 30354

October 18, 2016
7:00 PM


1.
Call to Order
2.
Roll Call

  • Alan Hallman, Chairman
  • Ruth Barr
  • Michael Randman
  • Joshua Powell
  • Diane Dimmick 
3.
Approval of Minutes
  • July 19, 2016
  • August 16, 2016
  • September 20, 2016
4.
Public Comments on Agenda Items
5.
New Business
5.I.
Consideration to approve an agreement between the Georgia Department of Transportation and the City of Hapeville for the construction of the Dogwood Drive LCI Streetscape Project and authorize Mayor Hallman to sign all necessary documents pending legal review.
Background:
The signing of this agreement is required by the Georgia Department of Transportation (GDOT) before construction can begin on the Dogwood Streetscape Project.  Once GDOT receives this signed agreement, they will issue a Notice to Proceed.  This project includes new sidewalks, curb & gutter, share the road bicycle lanes, pedestrian lighting, storm drain improvements, street furniture, bike racks, planters and landscaping.  This project significantly improves gateways into the City and begins our efforts to build an arts overlay district and attract additional tourism. The federal award amount on this project is $ 1,750,000 and the local share is approximately $ 440,462.49.  The estimated start of construction will be the beginning of December 2016. Please see the attached illustrations that represent what the project improvements should look like once constructed.        
5.II.
Consideration to approve Triscapes, Inc. in the amount of $ 2,110, 462.49 for the construction of the Dogwood Drive LCI Streetscape Project and approve Jack Burnside in the amount of $ 19,000 for the construction phase administration and authorize Mayor Hallman to sign all necessary documents pending legal review.
Background:

The Georgia Department of Transportation has approved the bids for the Dogwood Drive LCI Streetscape Project.  Triscapes Inc. was the low bidder at $ 2,110,462.49.  The total estimated construction cost including const. administration., oversight, and material testing services is $ 2,190,462.49.  The federal contribution on this project is $ 1,750,000 and the remaining amount of $ 440,462.49 is the local share.  Jack Burnside's cost is 80% reimbursable.  The Dogwood project consits of new sidewalks, curb & gutter, share the road bicycle lanes, pedestrian lighting, street furniture, storm drain improvements and landscaping. Such improvements will improve the curb appeal and gateway features of the City leading into the new arts district and serve to help attract additional tourism within the City.  
6.
Public Comments
7.
Adjourn