City Of Hapeville Mayor and Council Session

700 Doug Davis Drive
Hapeville, GA 30354

March 6, 2018  7:00 PM

Call to Order
Roll Call
Mayor Alan Hallman
Alderman at Large Michael Rast 
Councilman at Large Travis Horsley
Councilman Ward I Mark Adams
Councilman Ward II Chloe Alexander
Pledge of Allegiance
6.1. Exchange Club - Fireman of the Year Award
Exchange Club - Policeman of the Year Award
Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
Consent Agenda
Consideration And Action To Amend the Contract For Probation Services

At the December 5, 2017 Council meeting, Mayor and Council approved a contract renewal with Professional Probation Services, Inc. (PPSI), for probation services in line with The Department of Community Supervision (DCS).  The Department of Community Supervision has requested revised language provide a finite period for contract extensions. PPSI has requests the city replace the previously signed contract with an updated agreement which limits the number of automatic renewals to 4 (see page 4 Period of Service).   Staff recommends Council amend the previous action taken to authorize the December agreement and substitute the new agreement.

Consideration And Action On A Payment Request To The Hapeville Historical Society For The Balance Of The Insurance Settlement


On April 21, 2017 a driver struck the front of the Depot Museum causing damage to the facility. The City filed an insurance claim against the Driver's insurance carrier, Donegal, who appraised the damaged and estimated cost of repairs at $35,559.02. The repairs were completed at a cost to the city of $30,440.00.  The insurance settlement to the city was $35,559.02 – leaving an “overage” of $5,119.02.  In the August 15, 2015 Council meeting there was general affirmation to remit the difference to the Hapeville Historical Society, but no official motion to consider the action.  We ask Mayor and Council to now approve the payment of $5,119.02 to the Hapeville Historical Society of the overage of collections for insurance repairs above the final repair remittances.

Old Business
Virginia Park Neighborhood Association - Citizen Update

At the December 5, 2017 meeting, Council instructed staff to address the expressed concerns related to the traffic flow through Virginia Park.  Staff suggested an independent traffic survey for the Virginia Park area.  The efforts and update from Staff will be presented at the March 20, 2018 meeting.  Leaders from the Virginia Park Neighborhood Association have requested time at this meeting to update Mayor and Council on their efforts to date. 

New Business
Discussion - Dissolution of Hapeville Association of Tourism and Trade (HATT)

In 2007, the City created the Hapeville Association of Tourism and Trade (HATT) with the specific and primary purpose to own, operate, and maintain, create, develop, facilities and programs for the promotion of tourism, conventions, and trade shows benefiting Hapeville through use of proceeds of the City’s Hotel Motel Tax.  With updates to the city practices and at the recommendation by Department of Community Affairs, the city has contracted with a Destination Marketing Organization (DMO) for its Tourism, Convention and Trade marketing.  Ongoing marketing will be managed by the DMO, and Tourism Product Development will be managed by the City.  With this, the City should effect the dissolution of HATT.  Our legal representative will explain the steps the City must take to effect the dissolution

Organizational Appointments
9.1. City Clerk
9.2. Solicitor
9.3. Public Defender
Board Appointments
  • Planning Commission - 3 positions (2 currently serving)
  • Board of Appeals  - 2 positions (1 currently serving)
  • Hapeville Development Authority - 3 positions (1 currently serving)
  • Development Authority of the City of Hapeville - 3 positions (1 currently serving)
City Manager Report
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

Mayor and Council Comments
Executive Session
When Executive Session is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.