Mayor and Council Work Session

700 Doug Davis Drive
Hapeville, GA 30354

March 20, 2018  6:00PM
Call to Order
Roll Call
Mayor Alan Hallman
Alderman at Large Michael Rast 
Councilman at Large Travis Horsley
Councilman Ward I Mark Adams
Councilman Ward II Chloe Alexander
TSPLOST Presentation


Terry Cockrum is Hapeville's Citizen Representative for the TSPLOST Advisory Committee.  Councilman Horsley has requested he share with Mayor and Council  updates from the TSPLOST projects

Public Hearing
Consideration And Action On A 2018 Alcohol Beverage License For Slideways Located At 760 South Central Avenue, Hapeville, Georgia 30354

Slideways restaurant initially received an Alcohol Beverage permit from the City in December 2014.  In 2017, Slideways turned in its license, as circumstances caused them to cease dinner service for a period as required in our city ordinance.  Slideways has since returned to serving 2 meals per day and has applied for a new license. All departmental reports have been received, appropriate advertising has been completed, and staff has no questions or major concerns with this application.  City Manager and Staff recommends approval. 

Applicant: David Thomas
Address: 760 South Central Avenue, Hapeville, GA 30354
Parcel ID:  14 009800050207

Public Comment
Staff Comment
Mayor and Council Comment

Consideration And Action On A Conditional Use Permit For 3120 Sylvan Road
Airport Van Rental is seeking approval of a Conditional Use Permit to operate a van rental business at 3120 Sylvan Road, Parcel Identification Number 14 009900041213.  The property is zoned C-2, General Commercial and is approximately .63 acres. 

The City Planning Commission considered this issue on Tuesday, March 13, 2018 and recommended approval by Council of the Conditional Use Permit with four (4) recommended conditions.  Staff  supported their findings and recommendation.

Consideration and Action to Rezone The Property Located At 800 Doug Davis Drive, Parcel ID: 14 0098LL0146 From U-V, Urban Village to C-2, General Commercial
Mr. Pratap Singh is seeking to rezone the property located at 800 Doug Davis Drive, Parcel Identification Number 14 0098LL0146 from U-V, Urban Village to C-2, General Commercial for the purpose of constructing a restaurant and a convenience store with fuel pumps.  This item was presented to the Mayor and Council on February 20, 2018 and was tabled to allow staff time to review the revised plans. 

Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
Consent Agenda
Approval of Meeting Minutes
  • February 6, 2018
  • February 20, 2018
Consideration and Action to Surplus Five Police Cars
The Police Department is requesting the Mayor and City Council to declare the list of five police vehicles surplus, and authorize police personnel to sell the vehicles in an online auction (GovDeals), or in the event that they do not sell, have them recycled an Newell Recycling Center in East Point. The vehicles are all damaged beyond usefulness.
Consideration and Action to Purchase Two Mobile License Plate Reader Cameras


In 2017, City Council directed staff to pursue the purchase of two vehicle mounted License Plate Readers (LPR's).  The enhanced value to our team is the Vigilant system 
allows officers to check the driver of a target vehicle at a push of a button, rather than logging onto a different system, which could save valuable time.  Staff conducted testing and evaluation of three different systems and selected Vigilant Solutions as the vendor, due to the system's capabilities. The cost is $42,670.00 for the hardware and $4,200 annually for the software, starting in 2019.
The first system is to be paid through General Funds, and has been budgeted in this current fiscal year, and the second, is to be paid through the Drug Forfeiture Account.  The quote is included in the packet..

Old Business
Board Appointments - 3/20
  • Planning Commission - 3 positions (2 currently servicing)
  • Board of Appeals - 2 positions (1 currently servicing)
  • Hapeville Development Authority - 3 positions (1 currently serving)
  • Development Authority of the City of Hapeville - 3 positions (1 currently serving)
  • Ethics Committee - 3 positions (3 currently servicing)
Virginia Park Traffic Calming - Police Update
At the December 5, 2017 meeting, Council instructed staff to address the expressed concerns related to the traffic flow through Virginia Park. Staff suggested an independent traffic survey for the Virginia Park area. Leaders from the Virginia Park Neighborhood Association gave an update to Mayor and Council at the March 6, 2018 meeting on their efforts to date. Police Department will update its findings.
New Business
Consideration and Action on the Exchange Club's Request to Use the Concession Stand during Baseball Season
Heather Glantz has requested to be on the March 20, 2018 Council meeting agenda to request the use of the concession stand during the spring ball season beginning opening day, April 7, 2018 for fundraising.
Discussion Item - Rental of Jess Lucas Park

With the growing presence Hapeville and the popularity of attractions within it, the City is receiving more frequent requests for the use of Jess Lucas Park.  The City has a standard practice of allowing rental of the Gazebo area, with a limit of 75 persons.   We are getting more requests from people with the desire to secure the entire park.  Groups requesting to use the park have generally come directly to Council with requests.  With the use of the park comes additional factors the City must consider, among other items, staffing for security, cleanup, grounds maintenance, pricing etc. 

Staff requests direction from Council regarding whether Jess Lucas should become a venue open to the public to rent, or whether the City prefers to keep the park open for public enjoyment.  Should we choose to open the venue to rent, City staff will begin documenting a formalized process for park rental.

Finance Discussion
This City of Hapeville, along with other districts in the South Fulton metropolitan area, is in the midst of many new development opportunities.  Municipalities will be asked to make vital decisions regarding economic development.  Some developments will be fully funded by the developer.  For certain projects, developers may request financial assistance, or the municipality may determine it's within the best interest to incentivize projects.  We have asked our Financial Consultant, Ed Wall, to take time and discuss some aspects of municipal finance and the considerations required for ongoing development.

Discussion - Police Department's Radio Service Options
The cost of the Police Department's radio service with the City of Atlanta has increased significantly by 77%; therefore, the Police Department is looking for other radio service options. Currently, the options include either migrating from City of Atlanta to Fulton County, or Clayton County's system.
City Manager Report
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

Mayor and Council Comments
Executive Session
When Executive Session is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).