Mayor and Council Work Session

700 Doug Davis Drive
Hapeville, GA 30354

April 17, 2018  6:00PM
Call to Order
Roll Call
Mayor Alan Hallman
Alderman at Large Michael Rast 
Councilman at Large Travis Horsley
Councilman Ward I Mark Adams
Councilman Ward II Chloe Alexander
Aerotropolis CIDs & Aerotropolils Atlanta Alliance Presentation


The AeroATL Greenway Plan will be a comprehensive trail master plan for the Aerotropolis area, connecting the communities around Hartsfield-Jackson Atlanta International Airport (H-JAIA).  Each of the partners (Aerotropolis Atlanta Alliance, Aerotropolis Atlanta CIDs, College Park, Clayton County, East Point, Forest Park, Fulton County, Hapeville, and H-JAIA) have identified a need for a greenway plan through the Aerotropolis Atlanta Alliance Blueprint, approved in 2016.  In addition to the Atlanta Regional Commission grant, each of the local partners have contributed funds toward the study. 

The AeroATL Greenway Plan will build on the greenway idea proposed in Aerotropolis Atlanta Alliance Blueprint, considering existing trails, topography, key connection points and best practices.  A significant amount of public input will be sought to complement the technical work. 

Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
Old Business
Personnel Board Appointments


Members: Anthony Marrero and Ellen Surber-Simpson would both like to be reappointed to the Personnel Board. Charlotte Rentz has formally requested to be replaced. Please see the attached applications of candidates for her replacement. 


New Business
Consideration and Action for Caduceus USA to Use the Jess Lucas Park on July 14, 2018

Summer Stubbs, Human Resources Coordinator with Caduceus USA is requesting to use the Jess Lucas Park on July 14, 2018 from 11am-4pm for a Back to School Jamboree for Metro Atlanta Region Caduceus employees and their children. Caduceus, who's had a Hapeville presence since 1999,  expects approximately 150 adults and children, will be responsible for all set-up and cleaning, will provide and cook food. No alcohol will be served. Currently no vending is planned.  Please see the attached flyer for additional details.

Consideration And Action On A Memorandum of Understanding With Georgia Department of Community Affairs For The Main Street Program And To Authorize The Mayor To Sign All Necessary Documents


Over the past 35 years, the National Main Street Center has developed a Main Street America network of over 2,000 downtowns dedicated to catalyzing reinvestment and fostering pride of place. Hapeville’s Main Street Program has been in place since 2003. As per the National Main Street Center’s requirements, all accredited Main Street cities must have a signed MOU to retain DCA services and use of the official Main Street America ™ name. Should the Mayor and Council approve this document, the Main Street Board Chair and Staff Program Manager will also be required to review and sign the document. The 2018 MOU is essentially the same as 2017 MOU.


Consideration To Enter Into The National Main Street Sub-Licensing Agreement Between Georgia Department Of Community Affairs Office Of Downtown Development And The City of Hapeville For The Main Street Program To Utilize All Working, Logos And Branding Associated With The Classic Main Street Program In 2018 And To Authorize The Mayor To Sign All Necessary Documents


As per the National Main Street Center’s 2018 requirements, all nationally accredited Main Street cities must have a current signed sublicensing agreement to retain the DCA services and use of the official Main Street America ™ name. This will allow use of the National Program “Main Street America” accreditation logo and the “National Main Street Center” words, logos, and branding.

Consideration and Action on Resolution to Implement Speed Calming Elements in the Virginia Park Neighborhood and to Authorize the Mayor to Sign Document

This proposed resolution by Councilman Horsley is a response to the traffic committee's discussion and findings submitted to Council on April 3, 2018 and compiled on February 14, 2018 in response to the reported complaint and concern for residents as it relates to speeding, speed tables and stop signs. This resolution further declares the need for safer streets and increased walkability and safety measures per the active request of residents who reside within the boundaries of the Virginia Park Neighborhood Association.

Council has authorized city staff to review the cost associated with and specify budget amendments if necessary to cover the costs in the FY2018 budget or to budget for costs in the FY2019 budget.


Consideration and Action on a Resolution for the Use of Video-Enabled Doorbells that can Assist the City of Hapville in a Larger Vision of Making the Community a Smart City

Councilman Horsley is proposing a resolution regarding the use of video-enabled doorbells as a home-based 'Internet of Things' technology. This technology can assist the City in a larger vision of making our community a 'Smart City"; and the economies of scale regarding the private usage of high definition video-enabled doorbells to thwart petty crime.

If the City allocates $14,000 USD in funds toward a public safety initiative to install Ring 'Video Doorbell 2' cameras across the city, and we are matched by $14,000.00 USD in discounts by the manufacturer, we are eligible to apply for $28,000.00 USD in matching funds upon successful entry and winning of the Georgia Tech based Georgia Smart Communities Challenge.

The City could either offer the residents of the City of Hapeville 280 Ring 'Video Doorbell 2' cameras (if the grant is secured) at a cost of $0.00 or 280 Ring 'Video Doorbell 2' cameras (if the grant is not secured) at a cost of $99.00 per camera.



City Manager Report
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

Mayor and Council Comments
Executive Session
When Executive Session is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.