Mayor and Council Session

700 Doug Davis Drive
Hapeville, GA 30354

August 7, 2018  7:00PM
Call to Order
Roll Call
Mayor Alan Hallman
Alderman at Large Michael Rast 
Councilman at Large Travis Horsley
Councilman Ward I Mark Adams
Councilman Ward II Chloe Alexander
Pledge of Allegiance
Recognition of Julian Glantz for receiving National All-American Volunteer of the Year Award from the National Exchange Club

Each year, the National Exchange Club presents the National All-American Volunteer of the Year Award at their annual convention to a deserving member. This year's award was presented to the Exchange Club of Hapeville's president-elect, Julian Glantz for his outstanding service to his community. He is well known in Hapeville as someone to call if help is needed. He never says "no", and he answers each request with a smile.

He works with the Exchange Club of Hapeville's Youth Programs at the Tri-Cities High School located in East Point. He collects food and clothing for the club's annual Community Assistance from Exchange project as well as volunteers at the City of Hapeville's Annual Veterans' Day observance where he passes out flags to the kids at the Hapeville Elementary School. This year for the club's annual fundraiser, Julian sold approximately $10,000 worth of banners when the club typically sells $2500-$3000.

Julian is a dedicated member of several other clubs and groups in Hapeville where he continues to volunteer with a smile!

Please join us in congratulating Julian Glantz on this great achievement!

Public Hearing
Consideration and Action to Re-Enact Noise Ordinance - 1st Reading


House Bill 419 (now codified as OCGA Sec. 25-10-2) amends Chapter 60 of Title 36 of the Official Code of Georgia Annotated, relating to general provisions regarding local government provisions applicable to counties and municipal corporations, so as to enable the governing authority of certain counties to further regulate the use or ignition of consumer fireworks; to provide for related matters; to repeal conflicting laws; and for other purposes.

In order to comply with the code, municipalities must enact or reenact their noise ordinance on or after July 1, 2018.

The code states that "the ordinance must be a general noise ordinance concerning all manner of sounds or noises and the municipality shall not have any ordinance separately pertaining to sounds or noises emanating exclusively from consumer fireworks; and not have been enacted or reenacted unless notice of the meeting in which such noise ordinance was enacted or reenacted was published one time at least 15 days in advance of such meeting in the legal organ of such county or municipal corporation and was posted for at least 72 hours at least 15 days in advance of such meeting on the homepage of the official website of such county or municipal corporation. Such notice shall state the date, time, and place of such meeting and that such noise ordinance which will affect the use of consumer fireworks will be acted upon."

The meeting notice was published at least 15 days in advance of this meeting and posted on the City's website in advance. The amendment to the ordinance will be added to the packet on the website on Monday, August 6th.

Consent Agenda
Approval of Minutes
  • June 5, 2018
  • June 19, 2018
  • July 12, 2018
  • July 17, 2018
  • July 19, 2018
Approval of Executive Session Minutes
  • June 5, 2018
  • June 19, 2018
  • July 12, 2018
  • July 17, 2018
  • July 19, 2018
2018 Engagement Letter from Mauldin & Jenkins

Our Auditors, Mauldin & Jenkins have provided the City of Hapeville with the attached 2018 Engagement Letter for the financial/compliance audit. Mauldin & Jenkins has been awarded the audit through fiscal year 2019. Staff recommends Council authorize approval to sign the audit engagement letter.
Consideration and Action on the Agreement with Georgia Council for the Arts in the Amount of $7000 to go Towards the Public Art for the Pedestrian Bridge


Georgia Council for the Arts empowers the arts industry in Georgia and artists around the state to cultivate healthy, vibrant communities that are rich in civic participation, cultural experiences and economic prosperity.

The amount granted is $7,000 to go towards the public art for the Pedestrian Bridge. This is a 1:1 match and will be drawn from Economic Development.

Old Business
New Business
Consideration and Action to Amend the Fireworks Ordinance - 1st Reading

In order to comply with House Bill 419 (now codified as OCGA Sec. 25-10-2), a municipality cannot have any ordinance separately from their noise ordinance pertaining to sounds or noises emanating exclusively from consumer fireworks. Therefore, Sec. 26-2-4 of the City of Hapeville Code of Ordinances titled "Firearms, Fireworks; Discharging Prohibited" must be amended.

The amended ordinance will be added to the packet on the website on Monday, August 6.
Tourism Product Development Advisory Committee Resolution - 1st Reading

During the June 19, 2018 Work Session, Councilman Alexander presented a draft resolution establishing a Hotel/Motel Tax Tourism Product Development (TPD) Advisory Committee. Questions were raised concerning how many councilmembers should serve on the committee, either one or two. Councilmembers Alexander and Horsley suggested two and Alderman Rast and Councilman Adams suggested one. 

During the first reading, changes are allowed to the document; therefore, staff respectfully requests direction on how many Councilmembers to include on the proposed committee so the resolution can be updated to reflect the correct count.
  1. TPD Resolution.pdf
Consideration and Action to Approve the Atlanta Regional Commission Invoice for Local Match in the Amount of $4,248.14 for the Southern Fulton County CTP

The Cities of South Fulton completed their first joint Comprehensive Transportation Plan (CTP) in 2013. The 18-month plan, led by the Fulton County Transportation Division with the assistance of the firm Arcadis, was initiated in 2012 and adopted by respective councils in the winter of 2013. The plan is to be updated every five years to reflect the latest socio-economic and land use data and serves as a guide to develop the latest priorities.

Noteworthy benefits- The update will:

  • Help seek federal funding- Projects that are federally-funded must be drawn out an approved CTP
  • Identify new priorities based updated socio-economic and land use information << File: Draft SFCTP MOA May 2018.docx >>
  • Enable cities to monitor system performance of TSPLOST investments
  • Integrate the Transit Masterplan recommendations in the update
  • Better project information for programming and project development
  • Determine new priorities for a new SPLOST- financial needs, project selection and scope of work
  • Develop stronger ties with the regional plan
  • Improve decision making
  • Develop better cost estimates.

Within the past year, the County has met with the Cities and ARC regarding updating the plan. Additionally, the County has shared with the cities a copy of the draft Memorandum of Agreement (MOA)(attached) outlining the responsibilities of the Cities, ARC and funding commitment. Staff recommends authorization to pay this invoice.

Consideration and Action to Approve the South Fulton Chamber of Commerce, Inc. Connect South Fulton Invoice in the Amount of $7,100.00 for Regional Economic Development

Connect South Fulton was created in November 2017 by the seven mayors of south Fulton county with the belief that more can be achieved to cultivate investment and economic development through regional collaboration than as individual cities. The organization's advocacy is exclusively for growing economic development and enhancing quality of life in the member cities. The Connect South Fulton member cities are: Chattahoochee Hills, College Park, East Point, Fairburn, Hapeville, Palmetto, and Union City. Connect South Fulton works to share story and opportunity for South Fulton County and the distinctive cities with investors and developers, cultivate investment in the South Fulton region, advocate locally, regionally, nationally, and internationally, and champion South Fulton county businesses of all sizes.

Through the work of branding South Fulton County as a region and defining the narrative, the goal is to make the area more competitive against other areas in metro Atlanta. The City share for Connect South Fulton is $7,100.00. Staff recommends authorization to pay this invoice.

Consideration and Action to approve The Corbett Group, LLC in the amount of $ 360,646.50 for emergency construction work on water lines and sewers and authorize Mayor Hallman to sign all necessary documents.
On May 1, 2018 council requested that staff issue an RFP for any emergency repair work on the water and sewer system that requires assistance from a contractor. Large water main breaks, deep sewer line collapses and water valve repairs typically require the assistance of a contractor. This RFP assures the City has received comptetively bid unit pricing from contractors and allows the immediate repair of the damaged infrastructure.These annual contracts will include two additional one year options for renewal. The only other bidder was RDJE Inc. at $ 1,541,979.50.   
Discussion Initiated by Councilman Horsley on Transient Merchant / Food Truck Policy

Currently the Transient Merchant Ordinance (Sec. 11-11-4) requires that an applicant submit a "surety bond in the amount of $5,000 guaranteed by an insurance company licensed to do business in the state, and that the bond is payable to the city and conditioned to pay the city or anyone else suing in its name for their use for injuries or damages arising from dishonest or fraudulent conduct in the administration of the business so permitted." Businesses working to collaborate with food truck vendors have voiced their concern about the surety bond requirement, stating that it makes it difficult to secure food trucks in the area. Most food truck vendors have general liability insurance and would like to be able to submit a general liability certificate with the City listed as an additional insured.

Additionally, the hours of operation listed in the transient vendor ordinance need to be discussed and possibly modified. Currently, the ordinance states that "transient merchants shall not sell or offer to sell merchandise between the hours of 6:00PM to 9:00AM." 

Attached is the Transient Merchant Ordinance as it is currently written.

Discussion Initiated by Councilman Horsley on Street Sign Inventory and Replacement

A discussion on the need to update and replace old street signs around town, and the need for an inventory of all signs.
City Manager Report
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

Mayor and Council Comments
Executive Session
When Executive Session is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).
Consideration and Action on Legal Services

Mayor and Council will vote on the legal service provider.

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.