Mayor and Council Work Session

700 Doug Davis Drive
Hapeville, GA 30354

October 16, 2018  6:00PM

Call to Order
Roll Call
Mayor Alan Hallman
Alderman at Large Michael Rast 
Councilman at Large Travis Horsley
Councilman Ward I Mark Adams
Councilman Ward II Chloe Alexander
2020 Census Presentation by Vicki Mack

Ms. Vicki Mack from the U.S. Census Bureau will give a presentation on how to prepare for the 2020 Census and on forming a Census Complete Count Committee. Ms. Mack will also talk about the changes to the data collection and job applicant procedures as well.
Presentation by JT Williams on an Innovative Transportation Initiative
Mr. J.T.  Williams, a representative for Transit X, LLC met with city staff earlier this month inviting Hapeville to be included in a regional network of autonomous solar powered travel pods.  The proposed system will be 100% private investor funded.  Mr Williams is here this evening to present information to City Council
Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
Consent Agenda
Consideration and Action on Transit X, LLC Memorandum of Understanding (MOU)

Attached is a Memorandum of Understanding (MOU) to further explore and provisionally support Transit X, LLC building and operating a Transit X regional  network of autonomous, solar-powered pods. The MOU states that Hapeville is willing to support Transit X in securing the necessary Rights-of-Way & Air Rights. And, that Hapeville is willing to negotiate and enter into a long-term Operating Agreement with Transit X, LLC upon an expressed mutual agreement on the terms by both parties.

Consideration and Action on Resolution to Adopt the AeroATL Greenway Plan and to Authorize Mayor to Sign Document

Aerotropolis Atlanta CID respectfully requests Council to approve the attached resolution adopting the final AeroATL Greenway Plan and to authorize the Mayor to sign document.
Old Business
New Business
Rules of Procedure Ordinance for Council Meetings - 1st Reading

On September 18th, Mayor Hallman initiated a discussion on implementing rules for public comments and presentations for Council meetings. The City Attorney has drafted the attached ordinance to encompass these rules and other pertinent procedures for meetings.
Consideration of a Text Amendment to the Restaurant Ordinance - 1st Reading
As currently written, the City of Hapeville Municipal Code has restricted restaurants in most zoning codes to full-service or to those that exclusively seat patrons.  This limited definition provides little opportunity for "fast casual" restaurants where patrons are served at the counter and seat themselves or take their meals to go.  In an effort to avoid, "fast food row", the Code also restricts drive-through restaurants and does not provide direction should there be an opportunity to accommodate a drive-through window. Given the shifting nature of self-service, with and without drive-throughs, the proposed ordinance allows for simplification of the restaurant definition to include a wide array of restaurants while differentiating for simple carry-out and drive-through restaurants which may follow the intent of the various zoning districts regarding pedestrian-oriented development. 

The City Planning Commission considered this item on October 9, 2018 and recommended the Mayor and Council approve the proposed text amendment.  Staff supported their recommendation.  

A draft copy of the ordinance will be uploaded to the city's website on Monday, October 15th.
Human Trafficking Notice Ordinance - 1st Reading

At the October 2nd Council Session, Mayor and Council supported the idea of moving forward with the "Hang the Sign" challenge to join the fight against Human Trafficking. Attached is an ordinance providing for the compliance with state human trafficking notice requirements.The human trafficking notice includes contact information from the National Human Trafficking Resource Center Hotline (1-888-373-7888). Additionally, it lists the phone number for the Georgia Hotline for Domestic Minor Trafficking (1-844-842-3678).
Consideration and Action To Adjust The 2018 Property Tax Millage Rate

At the October 2, 2018 Council meeting, Mayor and Council voted the tax millage rate of 16.44 mills and to change the Homestead Exemption to $12,000 from $10,000. As a change in the Homestead Exemption must be enacted through the Georgia General Assembly and a citizen vote, the Mayor and Council are re-visiting the millage rate for 2018 property taxes to memorialize their intention and the procedure to change the homestead exemption.

Consideration and Action on Main Street Board request to Work Directly with Outfront Media on Behalf of the City of Hapeville, in Accordance with the Terms of the Settlement.


Per the settlement agreement between the City of Hapeville, Georgia, and Outfront Media LLC, executed on February 21st, 2015, the City of Hapeville has access to one spot, six times per year for a period of two weeks at a time, for specific uses.  Currently this space is not being utilized and the Hapeville Main Street Board would like permission to work directly with Outfront Media, on behalf of the City of Hapeville, in accordance with the terms of the settlement.  The Main Street Board's intent is to insert the already existing “Hapeville, A home for the arts” billboard into the current rotation and as the default marketing message for the billboards, as well as updating and changing billboards in the future. 

Discussion Initiated by Councilman Horsley on Finding the Flint Resolution and Watershed Policy

Councilman Horsley would like to initiate a discussion on having a resolution to support the Initiative referred to as 'Finding the Flint'. Finding the Flint is a big vision for rediscovering and restoring the Flint River headwaters in the Atlanta Airport area.

Additionally, before the close of Fiscal Year 2019, the City of Hapeville will begin discussion on updating the City's watershed policy, incorporating tenants from Finding the Flint, with the assistance of the Atlanta Regional Commission. This includes incorporating standards from the most recent policy 'Blue Book' related to watershed policy.
Discussion Initiated by Councilman Horsley on the Addition of Tattoo Shops to Conditional Usage in Zoning

The purpose of this discussion is to gauge Mayor and Council's thoughts on zoning ordinance changes that would permit 1) Tattoo Parlors into the Permitted Uses section, which would allow them anywhere in UV, or 2) to the Conditional Uses, which would require them to get approval on a case by case basis.

Per Councilman Horsley's review, it appears that the current zoning ordinances tattoo parlors are non-permitted uses in V Zone, 
Sec. 93-11.1-3 (4), UV Zone, Sec. 93-11.2-4(4), and DD Zone, Sec. 93-19-3 (b)(3).  It appears that the available spaces are in the UV zones.
Discussion Initiated by Councilman Adams Concerning Optotraffic Innovative Traffic Safety Solutions

Councilman Adams is initiating a discussion regarding the desired review of the use of Optotraffic LLC's product solution and service to reach traffic safety goals.
  1. OptoTraffic.pdf
Discussion Initiated by Councilman Adams Related to the City of Hapeville Possibly Becoming/Establishing a Partner(ship) in Education (PIE) amoung Tri-Cities, Hapeville Charter Middle and Career Academy, Hapeville Elementary

Partners in Education (PIE), originally known as “Adopt-A-School,” purpose is to improve education by stimulating meaningful business and community involvement in public schools. Through individual partnership with businesses, professional organizations, churches, civic clubs and military units, schools have been able to tap into resources that helped meet and exceed the individual needs of their student body, provide excellent educational programming, and recognize academic achievement. PIE connects students, teachers, and administrators with business resources to increase the quality of education for our future leaders.

Councilman Adams recommends that the City of Hapeville establishes a PIE program to partner with Tri-Cities High School, Hapeville Charter Middle School and Career Academy, and Hapeville Elementary School to exchange resources, services, and other forms of support. The collaborative relationship could benefit both partners, but ultimately improves educational opportunities for children. Additionally, a more involved community aids in higher performing schools; thus, having a positive correlation on a city’s viability and economic growth potential.

Discussion Initiated by Councilman Alexander on Home Brewing Competition Ordinance

Councilman Alexander will initiate a discussion to have a possible ordinance that would allow for home brewing competitions. Attached is a home brewing special events ordinance from Avondale Estates that can be reviewed by legal and modified as necessary to comply with Hapeville's existing code, and review what changes, if any, would need to be made to the city's ordinances to allow for home brewing competitions.

Microbrewing has become more popular in the south. Councilman Alexander feels that adjusting the code to allow for brewing would make Hapeville an ideal destination for local and regional competitions.

Discussion Initiated by Councilman Alexander on LED Safety Crossing Lights for Highly Trafficked School Routes

After hearing concerns voiced regarding crosswalks and pedestrian safety, Councilman Alexander would like to explore the feasibility of placing flashing LED school crosswalk signs at crosswalks that are highly trafficked by school children in the morning. There are no crossing guards present in these areas, and it is often dark when students cross in the early morning. Streets identified are: 
  • Russell/Wheeler and Parkway Dr.
  • South Central Ave and South Fulton Ave.
  • Oak Dr and Dogwood Dr.
  • North Ave and North Fulton Ave .
  • King Arnold And Claire Dr.
Discussion Initiated by Councilman Alexander on the Current Costs of Waste Disposal, Recycling, and Yard Debris Pickup, as well as Alternatives

Councilman Alexander will initiate a discussion on exploring the advantages, disadvantages, and cost of outsourcing solid waste services. She would like an overview of the current costs of solid waste pickup, including garbage, yard debris, and recycling. Additionally, the state of the city's recycling center is an ongoing concern, and she would like to discuss the costs of eliminating the recycling center and replacing it with curb-side pickup. 
Discussion Initiated by Tim Young on Regulations for Complimentary Wine in Nail Salons, Spas, etc.

The City of Hapeville has service businesses, particularly of the Nail Salon, Spa type, that deal with customer experience, where customers may be attended to for an extended amount of time. More and more businesses of this type either offer or want to offer a complimentary glass of wine.  Our current code does not readily afford the opportunity as written. Staff has asked legal counsel and zoning to provide suggestions for Mayor and Council for discussion.
City Manager Report
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

Mayor and Council Comments
Executive Session
When Executive Session is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.