Mayor and Council Session

700 Doug Davis Drive
Hapeville, GA 30354

December 4, 2018  6:00PM

Agenda
1.
Call to Order
2.
Roll Call
Mayor Alan Hallman
Councilman at Large Travis Horsley
Councilman Ward I Mark Adams
Councilman Ward II Chloe Alexander
3.
Welcome
4.
Pledge of Allegiance
5.
Invocation
6.
Presentations
6.I.
Recognition of Service Awards by Mayor Hallman
Background:

Mayor Hallman will recognize the following employees for their years of service:

  • Battalion Chief Brock Robertson, 20 Years
  • Battalion Chief Mike Donaldson, 20 Years
  • Division Chief Billy Overton, 20 Years
  • Sergeant Andric Getz, 20 Years
  • Lieutenant Josh Rogers, 15 Years
  • Firefighter John Bravy, 15 Years
  • Firefighter Gary Ramsey, 15 Years
  • Firefighter Kevin Swiney, 15 Years
6.II.
United Way Presentation on Child Well-Being in Hapeville by Vanessa Roussell
Background:

Ms. Roussell will brief Mayor and Council on the Child Well-Being crisis in South Fulton county, Hapeville specifically, the United Way of Greater Atlanta's programs and plans, and where the United Way wants to partner with Hapeville.
7.
Public Hearing
7.I.
Consideration and Action on 2018 Alcohol Beverage License for RaceTrac Petroleum, Inc. Located at 1180 Virginia Avenue, Hapeville, GA
Background:

RaceTrac Petroleum, Inc. have completed all necessary steps in the alcohol license application process, and therefore, they are requesting approval from Mayor and Council. All departmental reports have been received and advertising has been completed. City Manager and Staff recommends approval.


Staff Comments:
Applicant:
Public Comments:
8.
Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
9.
Consent Agenda
9.I.
Approval of Minutes
  • November 5, 2018 (Joint meeting with Development Authority)
  • November 6, 2018
  • November 13, 2018 (Joint Meeting with Development Authority)
  • November 15, 2018
  • November 19, 2018
9.II.
Approval of Executive Session Minutes
  • November 5, 2018 (Joint Meeting with Development Authority)
  • November 6, 2018
  • November 13, 2018 (Joint Meeting with Development Authority)
  • November 15, 2018
  • November 19, 2018
9.III.
Consideration and Action on the "Find the Flint" Resolution
Background:

On October 16th, Councilman Horsley initiated a discussion on Finding the Flint. It was the consensus of Mayor and Council to bring forth a resolution to the next meeting that would support the Initiative. Legal has drafted the attached resolution for review.
9.IV.
Consideration and Action on Resolution Appointing City Attorney
Background:

On August 7th, Council voted to appoint Smith, Welch, Webb and White, LLC as the city's legal counsel. Attached is a resolution appointing the law firm.
9.V.
Consideration and Action on Phoenix Academy Theatre Temporary Relocation Resolution
Background:

Due to City renovations at 597 and 599 N Central Avenue, the City is allowing Phoenix Academy Theatre temporary use of the Christ Church located at 680 S Central Avenue, Hapeville, Georgia. The resolution formalizes the temporary move with the operating rights, and licenses of the original location. 

9.VI.
Consideration and Action on Resolution Setting Qualifying Fees for March 19, 2019 Special Election
Background:

Setting and publishing qualifying fees for elections are required by state law under O.C.G.A. 21-2-131. Attached is a resolution setting the qualifying fee to $234.00 for the Alderman at Large seat for the special election scheduled for March 19, 2019. The qualifying fee is based on 3% of the total gross salary of the position.

Qualifying will begin at 8:30AM on Monday, January 7, 2019 and end on Wednesday, January 9, 2019 at 4:30PM in the City Clerk's Office at City Hall located at 3468 N. Fulton Avenue, Hapeville. Those desiring to qualify for the position of Alderman at Large shall file a Notice of Candidacy with the City Clerk. Qualifying fees shall be paid at the time of qualifying.
9.VII.
Consideration and Action on the Intergovernment Agreement with Fulton County to Conduct Special Election Services and to Authorize Payment of Invoice in the Amount of $13,761.00
Background:

On November 6th, Council approved an amended Intergovernmental Agreement (IGA) for Fulton County to conduct special election services for the City. This agreement was drafted by the City Attorney. However, as the service agency, Fulton County has requested that the City approve and sign their drafted IGA. The IGA and corresponding invoice are attached for consideration and action.
9.VIII.
Consideration and Action to Apply for FY18 Staffing for Adequate Fire and Emergency Response Grants (SAFER)

Background

The FY18 Staffing for Adequate Fire and Emergency Response Grants (SAFER) application period opens on Monday, December 12 and ends Friday, January 18, 2019 @ 5:00pm EST. Hapeville Fire requests to apply for six personnel. Hapeville Fire applied for the grant in 2016 but was unsuccessful.   


SAFER Grant Information

The Staffing for Adequate Fire and Emergency Response (SAFER) Grants were created to provide funding directly to fire departments and volunteer firefighter interest organizations to help them increase the number of trained, "front line" firefighters available in their communities.

In the first year of the grant, 75% of the usual annual cost of a first-year firefighter in that department.  Recipients must contribute 25% of actual costs. 

In the second year of the grant, 75% of the usual annual cost of a first-year firefighter in that department.  Recipients must contribute 25% of actual costs. 

In the third year of the grant, 35% of the usual annual cost of a first-year firefighter in that department.  Recipients must contribute 65% of actual costs. 

The 75% portion of the Federal Funds covers salary, benefits, training, and outfitting.

10.
Old Business
10.I.
Consideration and Action on the Home Brewing Ordinance - 2nd Reading
Background:

A first reading of the Home Brewing Ordinance was conducted during the November 6th Council Session in which no changes were requested by Mayor or Council. The ordinance is ready for consideration and action.
11.
New Business
11.I.
Consideration on the 2019 Meeting Schedule Ordinance - 1st Reading
Background:

Attached for consideration is the 2019 meeting schedule ordinance.
11.II.
Consideration and Action on Alcohol Ordinance Amendment for Single Sells - 1st Reading
Background:

Attached for Mayor and Council's consideration and action is an ordinance amendment that provides for the regulation of selling single beer or malt beverages in limited circumstances.

For the benefit of the business owners, staff requests waving the first reading of this ordinance.
11.III.
Consideration and Action on Ordinance Amendment for Brunch Bill - 1st Reading
Background:

On the 6th of November 2018, submitted to the voters of the City the question of authorizing Sunday sales of alcoholic beverages for on-premises consumption in certain licensed establishments between the hours of 11:00 a.m. and 12:30 p.m., and said referendum was passed as the City met all applicable requirements as stated in Georgia law.

The attached ordinance amends chapter 5, article 6, section 3, subsection (3) of the City of Hapeville, GA Code of Ordinances and adds chapter 5, article 6, section 17 to allow for the Sunday time change of alcohol sells.

For the benefit of business owners, staff requests waiving the first reading.

11.IV.
Consideration and Action on TPD Committee Appointments
Background:

On November 6th, Council instructed staff to modify the current service board application to include TPD Committee and to open up the application process to receive applications. Applications are attached for consideration and possible action.
11.V.
Discussion on Connect South Fulton
Background:

On November 6th, Councilman Alexander initiated a discussion to withdraw from Connect South Fulton; however, the discussion was postpone to this Council Session to allow for the Executive Director, Michael Davis to be in attendance.

Mr. Davis will present the attached PowerPoint.
11.VI.
Discussion Initiated by Councilman Adams on the Consideration of Purchasing a New Ambulance for the Fire Department
Background:

Councilman Adams will initiate a discussion to consider purchasing a new ambulance for the Fire Department. Council has directed staff to initiate getting quotes. Staff is receiving financing quotes for the potential purchase and will have initial quotations by the 12/18 Council Work Session.
11.VII.
Discussion Initiated by Councilman Adams on the Consideration of Purchasing a Replacement Van for the Recreational Department
Background:

Councilman Adams will initiate a discussion to consider purchasing a replacement van for the Recreation Department. Council has directed staff to initiate getting quotes. Staff is receiving financing quotes for the potential purchase and will have initial quotations by the 12/18 Council Work Session.
11.VIII.
Discussion Initiated by Councilman Horsley on Resolution to Remove Tattoo Parlors from Non-Permitted Uses in the U-V Zone (Urban Village)
Background:

Councilman Horsley is proposing the removal of tattoo parlors from non-permitted uses in the U-V Zone stating there is a need for increased openness for different types of businesses in the Urban Village zone and that the health, safety, and welfare of the people of the City of Hapeville be preserved, enhanced, and guarded by action on the aforementioned.

11.IX.
Discussion and Directive Request by Councilman Horsley for Staff to Review the Usage of Flock Safety Automatic License Plate Readers, Develop a Plan and to Report to Council

Background:

Councilman Horsley is requesting that Mayor and Council set forth a discussion and directive that the following be reviewed brought to the attention of Mayor and Council for implementation by the second meeting in February 2019:

  • Implementation of 15 Flock Safety ALPRs in the locations shown on the attached document.
  • Budgetary process to allow for the financing of these ALPRs at $30,000/year (for all 15 units), plus the initial installation cost of $7,500 (for all 15 units).
11.X.
Discussion and Directive Request Initiated by Councilman Horsley for Staff to Review the Purchase of New Baseball Field Scoreboards for the Recreation Department

Background:

Councilman Horsley is requesting that Mayor and Council set forth a discussion and directive to have staff review the following items and bring to the attention of Mayor and Council for purchase by the second meeting of February 2019:    

  • New scoreboards for the baseball fields for the Recreation Department.
  • Preference should be given to a Georgia-based business if solicitation for scoreboards are conducted via RFP/RFQ.
  • Staff should be cognizant of price reductions in costs per unit available through existing consortia contracts.
11.XI.
Discussion Initiated by Councilman Horsley on Government User Experience: Transparency, Enhanced Codification Services, Live-Streaming, Website Modernization and Code-Enforcement Tools Implementation
Background:

Councilman Horsley will discuss the need for document retention solutions, enhanced codifications services, live-streaming capability of open meetings, and the need for City website that meets modern standards. He will also discuss the desire of authorizing the use of sole-source contracting and request for proposal methodologies where deemed necessary to attain the goal of a combination of the aforementioned areas of document retention, live streaming, enhanced codification services, and a modernized website.
12.
City Manager Report
13.
Public Comments
Members of the public wishing to speak shall sign in with the City Clerk prior to the start of the meeting. Time limitations for Registered Comments are three (3) minutes per person. The total Registered Comment session shall not last more than fifteen (15) minutes unless extended by Council. Each member of the public, who fails to sign up with the City Clerk prior to the start of the meeting, wishing to address Mayor and Council shall have a total of two (2) minutes. The entire general comment session for Unregistered Comments shall not last more than ten (10) minutes unless extended by Council.
14.
Mayor and Council Comments
15.
Executive Session
When Executive Session is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).
16.
Adjourn

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.